Exhibits & Meetings Coordinator
Schaumburg, IL
Full Time
Experienced
The American Veterinary Medical Association (AVMA), the national nonprofit association established in 1863 representing 111,000+ veterinarians working in private & corporate practice, government, industry, academia, & uniformed services, is seeking an Exhibits & Meetings Coordinator to join our Convention & Meeting Planning team, located at our Headquarters office in Schaumburg, Illinois – a northwest suburb of Chicago. AVMA’s mission is to lead the profession by advocating for its members & advancing the science & practice of veterinary medicine to improve animal & human health.
Reporting to the Assistant Director of Convention Sponsorship & Exhibits, the Exhibits & Meetings Coordinator provides support for exhibits & internal meeting management for the Convention & Meeting Planning Division. They will assist with exhibit management & support, logistics & scheduling for meetings held at AVMA offices, as well as onsite support during the AVMA Convention & Veterinary Leadership Conference (VLC). Up to 10% travel.
To be successful in this role you must be highly collaborative & passionate about AVMA’s mission. Additional qualifications include:
Deadline for application is 11/6/26. Submit cover letter, resume, & salary requirements to: [email protected] .
The AVMA offers a supportive & flexible hybrid work environment & excellent benefits including heath, dental, vision, life, AD&D, short-term disability, & long-term disability insurance; FSA & HSA plans; 401(k) Plan; generous vacation & sick time; 11 Paid Holidays; Floating Holiday, Paid Parental Leave, an Employee Assistance Program, tuition & professional certification reimbursement, Compensatory Time Off, casual dress, 37.5 hour workweek, Association Forum/ASAE membership, & veterinary pet insurance.
A reasonable estimate of the current base pay range for this position is $55,000 - $62,000. Compensation decisions take into account a wide range of factors, including but not limited to relevant experience, skills, certifications, geographic location, business needs, & organizational policies. In addition to these factors, we believe in the importance of pay equity & consider internal equity of our current team members as a part of any final offer.
Reporting to the Assistant Director of Convention Sponsorship & Exhibits, the Exhibits & Meetings Coordinator provides support for exhibits & internal meeting management for the Convention & Meeting Planning Division. They will assist with exhibit management & support, logistics & scheduling for meetings held at AVMA offices, as well as onsite support during the AVMA Convention & Veterinary Leadership Conference (VLC). Up to 10% travel.
To be successful in this role you must be highly collaborative & passionate about AVMA’s mission. Additional qualifications include:
- BS/BA Degree or equivalent experience.
- Minimum of 5 years of related administrative or meeting planning experience, not-for-profit association experience preferred.
- Must have excellent verbal & written communication skills & be capable of delivering clear messages through verbal, written, & listening skills.
- Must be highly organized with strong attention to detail, as well as excellent project management, planning, & organizational skills.
- Professional attitude & appearance.
- Must be able to work as a proactive, collaborative member of the Division team to plan events
- Must be analytical & a problem solver.
- Must be proficient in Windows applications, spread sheets, databases & have aptitude to learn new programs.
- Able to work independently with limited instruction & exercise sound judgment within defined parameters.
- Must be able to travel on behalf of the association as needed.
- Must be able to work outside of normal business hours as needed.
Deadline for application is 11/6/26. Submit cover letter, resume, & salary requirements to: [email protected] .
The AVMA offers a supportive & flexible hybrid work environment & excellent benefits including heath, dental, vision, life, AD&D, short-term disability, & long-term disability insurance; FSA & HSA plans; 401(k) Plan; generous vacation & sick time; 11 Paid Holidays; Floating Holiday, Paid Parental Leave, an Employee Assistance Program, tuition & professional certification reimbursement, Compensatory Time Off, casual dress, 37.5 hour workweek, Association Forum/ASAE membership, & veterinary pet insurance.
A reasonable estimate of the current base pay range for this position is $55,000 - $62,000. Compensation decisions take into account a wide range of factors, including but not limited to relevant experience, skills, certifications, geographic location, business needs, & organizational policies. In addition to these factors, we believe in the importance of pay equity & consider internal equity of our current team members as a part of any final offer.
About the AVMA:
Located in Schaumburg, Illinois, with an office in Washington, D.C., the AVMA is structured to work for its members, & acts as a collective voice for its membership & for the profession. The AVMA provides many benefits to its members, including information resources, state & federal advocacy, opportunities to address issues affecting policies that govern the profession & practice of veterinary medicine, continuing education opportunities, quality publications, & discounts on personal & professional products, programs & services. The work of the AVMA is carried out by a dedicated staff of over 170. The organization is governed by an 18-member Board of Directors & has a $50M+ annual operating budget. Visit www.avma.org/AVMAcareers!eoe/m/f/d/v
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